AJ Reubens Solicitors is committed to protecting your privacy. This Privacy Policy and Terms of Service, sets out the types of personal information we collect, how we collect and process that information, who we share it with in relation to the services we provide and certain rights and options that you have in this respect.
Aims of processing data: To provide services under contract to you; provide services to others (in so far as this does not breach client confidentiality); comply with regulatory and other legal obligations; and protect AJ Reubens Solicitors against potential claims.
Who is responsible for your data?: AJ Reubens Solicitors is responsible for your personal data. For the purposes of applicable data protection law (in particular, the General Data Protection Regulation (EU) 2016/679 (the “GDPR”)), your data will be controlled by AJ Reubens Solicitors Limited trading as AJ Reubens Solicitors.
Legal Basis – Your data will be processed on the basis that AJ Reubens Solicitors has a legitimate interest in being able to achieve the aims of processing set out above. Where special category data is provided, the provider of the data warrants that they consent to AJ Reubens Solicitors processing that data or that they have obtained written consent from the data subject.
Personal Data Held: As a minimum, AJ Reubens Solicitors is required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client. In addition, AJ Reubens Solicitors holds whatever information is provided to it by its clients and others. In most cases, this will not include special category data.
Failure to Provide Data: If you fail to provide AJ Reubens Solicitors with the data they require, you will not receive services.
Data Sources: AJ Reubens Solicitors obtains most personal data from its clients and those who have indicated that they have interest in AJ Reubens Solicitors’ services. AJ Reubens Solicitors also obtains some personal data from other correspondents and also from publicly available sources.
Recipients: Any data provided by client is treated as confidential to that client and will only be shared with others in so far as this is necessary in order to provide the services contracted for by the client, to comply with regulatory and other legal obligations and to protect AJ Reubens Solicitors against a potential claim. In order to provide services, AJ Reubens Solicitors relies on the services of certain data processors. These include secure cloud storage for files and emails. In each case, AJ Reubens Solicitors ensures that data is processed in compliance with this policy.
Third Countries and Safeguard: Other than where required in order to provide services as required in individual client matters, data is rarely sent to third countries. Where it is, the relevant devices are password protected and equipped with adequate security software.
Retention Period: Data is held for six years from the end of the relevant matter unless our regulator advises a longer period, or for six years where not associated with a particular matter.
Data Subjects Right: Where relevant, you have the right to withdraw consent to processing of your data, complain to a supervisory authority regarding the processing of your data, obtain a copy of the data held on you and to correction of any errors in that data.